What Is HRIS?
HRM FPX 5310 Assessment 4 Human Resource Information Systems (HRIS) are computerized database systems used to manage and monitor the information of employees. HRIS allows input, management, and monitoring of data and allows organizations to automate their human resource functions. HRIS comes in three levels: strategic, operational, and administrative.
• Strategic: It deals with long-term planning and alignment of organizational goals.
• Operational: Consists of day-to-day HR operations and procedures.
• Administrative: Deals with the administrative procedures related to HR management.
Components of HRIS
HRIS has a number of important components that make it more functional:
• Operational: Consists of day-to-day HR operations and procedures.
• Administrative: Deals with the administrative procedures related to HR management.
Components of HRIS
HRIS has several significant components that make it more functional:
• Employee Portal: An employee portal for employees to view information and manage personal data.
• Benefit Management: Software for employee benefit management and enrollment.
• Time & Attendance: Systems to monitor employee time and attendance.
• Performance Management: Functions for measuring employee performance and development.
• Workflows & Reporting: Software for managing HR workflows and reporting.
• Applicant Tracking: Application and recruitment process tracking software.
• Demographics & Compensation: Employee demographic data and compensation plan management.
Pros & Cons of HRIS
Although HRIS has several benefits, it also has a few disadvantages:
Employee Information System
• Pros:
• Stores and retrieves employee data efficiently.
• Centralizes employee files to make them readily accessible.
• Cons:
• Possibility of system failures.
• Risk of security violations.
Recruiting Information System
• Pros:
• Streamlines company document management.
• Improves workflow management.
• Cons:
•Potential system breakdowns.
• Could slow the pace of performance.
Compensation & Benefits Information
• Pros:
• Integrates payroll procedures.
• Offers reusability of data.
• Cons:
• Risk of system breakdowns.
Analytical Methods
HRM FPX 5310 Assessment 4 HRIS can use a number of different analytical methods to evaluate HR measures, including:
• Ratio of HR: Establishes the effectiveness of HR activities.
• Early Turnover: Measures the rate of employee turnover in the organization.
• Time Since Last Promotion: Tracks time since an employee was last promoted.
• Time to Hire: Assesses how well the hiring process works.
• Cost Per Hire: Estimates the amount it costs to bring in new hires.
Privacy in the Workplace
Workplace privacy is controlled through U.S. privacy laws, which are federally and statutorily codified in federal and state legislation. The U.S. privacy laws trace their basis from common law and the U.S. Constitution to increasing global legislation regarding privacy. It is indispensable to adhere to Equal Employment Opportunity (EEO) and Office of Federal Contract Compliance Programs (OFCCP) laws to maintain workplace privacy.
Recommendations
To enhance HR processes, FFH can consider bringing in employee and management self-service, which would provide measurable assistance. FFH has large retail business organizations as clients and must be time management-oriented assistance. The proposed HRM software is:
• Clear Company HRM Software
• Zenefits
These systems operate at strategic, operational, and administrative levels, offering cost benefits such as reduced need for additional administrative personnel, more streamlined processes and production, waste elimination, improved job satisfaction, and reduced turnover.
References
Capture. (n.d.). Top 10 human resource information software. Retrieved from http://www.capterra.com/sem-compare/human-resource-software?headline=Top%2010%20Human%20Information%20Software&gclid=EAalQobChMIxs6Fw9bS1QIVrXACh1M8QJMEAAYAyAAEgJp-PD_BW
Heathfield, S. M. (2016, December 11). Human Resources Information System (HRIS): HRIS Definition and Description. Retrieved from http://humanresources.about.com/od/glossaryh/a/hris.htm
HRM FPX 5310 Assessment 4 HRIS Recommendations
Mayhew, R. (2014). Advantages and Disadvantages of Human Resource Information Systems. Chron. Retrieved from http://smallbusiness.chron.com
